COVID-19 Procedures and Protocols
- Participant health and safety is the highest priority.
- We must follow all Alberta Health Services, Volleyball Alberta and our Facility guidelines (including but not limited to the Saville Community Sports Centre and the Leduc Recreation Centre guidelines) to be safe and successful in returning to volleyball.
- We must practice physical distancing, good hygiene and continue to act responsibly.
Cohort Group Definition
Cohort Group: (as per AHS and Volleyball Alberta)
- Any volleyball activity (small group training or mini league) that does not promote and apply physical distancing of 2 metres between participants, will be considered a Sport Cohort Group.
- Cohort Groups or mini leagues cannot exceed 50 people in Stage 2 of Alberta’s Relaunch Strategy. This includes athletes, coaches, referees, and trainers who cannot always maintain two meters of distance from others. This number does not include parents and spectators. If a coach, referee or trainer is able to interact with individuals at a distance of 2 metres or greater, they do not need to be counted as part of the cohort but are required to wear a mask and perform proper hand hygiene.
- A mini league comprised of multiple teams cannot exceed a maximum of 50 individuals. Game play must be limited to teams in the same mini league. Teams that belong to other mini leagues may not play each other.
- Individuals should limit the number of sport cohorts/mini leagues they belong to. Provincial Sport Organizations, the Government of Alberta and AHS provided direction that participants should limit to one sport cohort/mini league at a time as a best practice, and sport organizations should create strategies that limit sport cohorts to one.
- Cohorts or mini leagues should remain together during Stage 2 and only play within the same geographical region (i.e. within a county, town, or quadrant of a city).
- Should an individual leave the Cohort, they must wait fourteen days before joining any other Cohort.
- Cohort Groups must be managed by a person (Covid Manager) who is responsible for the maintenance of the Cohort and ensures that all the guidelines are followed.
- Provided a coach always maintains physical distancing during a Cohort’s activities, that coach may participate in other Cohort groups. Physical distancing requirements are not negated if a coach handles a shared ball.
- Physical distancing should be maintained between all participants when “off the court”, not directly involved in drills or game play (during breaks, in between matches and whenever possible).
- Tournaments/events that compel a new cohort team to be formed for a short period (i.e. a weekend) are not permitted at this time.
- The BGV Screening and Agreement Form must be completed prior to attending each activity. Each participant will also be required to complete the self-screening tool prior to entering the facility and commencement of any activity. If presenting with any symptoms, do not attend the activity and contact AHS immediately.
- The BGV Waiver Form must be completed prior to attending any BGV event.
- If a participant is residing with someone classified as high risk, they should not participate in the activities.
- Participants should not carpool to or from the facility with those they do not reside with.
- Arrive at the training facilities/gym no earlier than 15 minutes prior to the beginning of the activity and do not enter the building no earlier than 10 minutes. Sanitize upon entering and go directly to the assigned court following the posted directional signs. Participants are not permitted to mingle with other facility users for their duration of time in the facility.
- After the activity is finished, participants will have 10 minutes to exit the facility.
- Spectators are not allowed. If a participant is very young or needs assistance entering the facility, only one parent/ guardian may be allowed to enter the facility and assist the participant.
- All participants are required to wear a mask and physically distance throughout the common areas of the training facilities.
- During the training session, all participants are required to wear a mask when receiving instruction, taking a rest break, and not participating in intense cardio activity for long periods of time. Participants are strongly encouraged to wear a mask even during physical activity.
- Participants must wash/sanitize hands before, during and after each training session. Individual hand sanitizer is to be supplied by the participant.
- Participants are encouraged to use washrooms at home prior to the activity/event. Washrooms will be available in emergency situations and athletes must follow all public health hygiene rules i.e. wear mask to/from and wash hands before/after.
- Participants are encouraged to arrive dressed and ready to play (excluding indoor footwear). Locker facilities are not available at the training facilities.
- Participants are required to fill their own personal labelled water bottles at home prior to any training session. Water bottle fill stations are open but water fountains are not.
- Participants should avoid any unnecessary contact i.e. handshakes, high fives, hugs, etc.
- Participants are not permitted to share snacks or beverages.
- Do not touch equipment from other facility users. If a ball from another gym should find its way to the court, do not pick up the ball. Leave it where it is or use the foot to guide it back.
- If a participant refuses to comply with the expectations, they may be removed from the activity either temporarily or permanently for multiple infractions.
BGV Staff Requirements
- Coaches will conduct a self-assessment before each training session.
- A designated Coach will take on the role as “COVID-19 Manager” throughout the entirety of the club season.
- Coaches are required to wear a mask and physically distance throughout the common area of the facilities used by BGV.
- Coaches are required to wear a mask while coaching – no exceptions.
- Coaches must wash/sanitize hands before, during and after each training session. Hand sanitizer will be provided, or coaches may use their own.
- Coaches will clean and sanitize high touch areas, volleyball equipment, balls, ball carts, etc. This will occur before, during and after each training session and at the discretion of the Covid Manager. Sanitizer will be provided.
- Coaches are encouraged to use washrooms at home prior to BGV activities. Washrooms will be available in emergency situations and coaches must follow all public health hygiene rules i.e. wear mask to/from and wash hands before/ after.
- Coaches will not share personal items or coaching equipment.
- Coaches will use electronic whistles if they require a whistle.
- If any injuries occur, coaches will follow the Injury Plan.
Covid Manager Duties & Responsibilities
- Ensure all participants have submitted their forms prior to each training session or team activity and have completed a self assessment prior to entering the facility.
- Ensure daily attendance records are logged and kept for 3 months. These records will assist with contact tracing in the event a participant becomes symptomatic. Records are to be destroyed after the 3-month period.
- Ensure all participants wear a mask and maintain physical distancing throughout the common areas of the training facilities.
- Ensure all training equipment i.e. balls, ball carts, etc. are sanitized before, during and after training. Sanitizer will be provided.
- Ensure all participants wash/sanitize hands before, during and after each training session. Athletes are required to provide their own hand sanitizer.
- Ensure participants avoid unnecessary contact with each other i.e. handshakes, high fives, hugs, etc.
- Ensure participants do not share snacks or water bottles.
- Ensure participants wash/sanitize their hands before and after eating snacks. Athletes will provide their own hand sanitizer.
- Ensure participants only use the washroom for emergencies only. If they must use the washroom, ensure they wear a mask to/from and wash their hands before/after.
- If any injuries occur, ensure the Injury Plan is followed accordingly.
- If an individual develops COVID-19 symptoms, ensure the Rapid Response Plan is followed.
Rapid Response Plan
- Should a participant develop COVID-19 symptoms at the training facility, the Covid Manager will stop the training immediately. While social distancing, the symptomatic member will be asked to sanitize, wear a mask, and remain in an isolated area of the gym until further instructions are given.
- The symptomatic member must avoid contacting any surfaces or equipment.
- The Covid Manager will ask the other individuals to sanitize, wear a mask and social distance from each other. They must remain in the gym until further instructions are given.
- The Covid Manager will inform Customer Service/Operations, or the facility manager of the training facility being used immediately.
- Customer Service/Operations or the facility manager and the Covid Manager will ask the individual if they are able to leave on their own i.e. drive their own vehicle. If yes, the individual will be escorted to the closest exit. If no, the individual will be escorted to the appropriate isolation area and arrangements will be made for safe travel home (no public transit). The symptomatic member must avoid contacting any surfaces or equipment while leaving the facility.
- Customer Service/Operation or the facility manager and the Covid Manager will request the remaining camp participants to leave the facility directing them to the closest exit doors.
- Customer Service/Operations or training facility manager will close the court(s) and complete a full clean.
- The Covid Manager will record the incident in the daily attendance record.
- The Covid Manager will ensure the parents/guardians of the individual are informed of the incident.
- The Covid Manager will work with the Facility Managers to ensure information is shared with the necessary parties i.e. AHS, Edmonton Volleyball Association, Volleyball Alberta & the BGV Executive.
- If a participant receives a positive diagnosis of COVID-19, all cohort members will be contacted as per AHS guidelines.
- The injured participant will wear a mask throughout the assessment/treatment.
- The coach or designate will wear a mask and latex gloves throughout the assessment/treatment. Latex gloves are available in the supplied team med kits.
- The coach will decide in consultation with the athlete whether they can continue in the training that day.
- If the injured participant needs to leave the activity, they will continue to wear a mask and social distance while waiting to be picked up.